Constitutions & By Laws of the Humboldt Homebrewers
CONSTITUTION OF THE HUMBOLDT HOMEBREWERS
(As of 2011)
Section 1. Name
The name of this organization shall be the Humboldt Homebrewers.
Section 2. Purpose
The purpose of the Humboldt Homebrewers shall be to provide educational opportunities to all members and the public by:
- The dissemination of knowledge regarding the art of brewing.
- Exploring and evaluating beer styles, and brewing techniques.
- Holding lectures at which qualified experts discuss topics pertaining to home brewing and give instruction on brewing techniques.
- Engaging in social activities focused on teaching home brewing and/or by promoting the responsible use and enjoyment of the products of our craft as a common foundation.
- The consumption of samples to allow for the examination of various styles of home brewed beverages and for the purposes of competition, evaluation, feedback and problem solving.
Section 3. Membership
General membership is unlimited and open to any individual person or couple interested in the advancement of home brewing and who will support the basic constitution of the Humboldt Homebrewers, subject only to compliance with the provisions of the by-laws. Members are not required to be home brewers.
Section 4. General Membership Meeting Location
The meeting location of the Humboldt Homebrewers shall be the Arcata Millworks in Eureka, CA, until such time that the establishment permanently closes or the establishment asks the Humboldt Homebrewers to locate elsewhere or if the membership by resolution, decides to locate elsewhere.
Section 1. Supreme Law
All legislative and executive powers shall be given to and controlled by the Board of Directors.
“Supreme Law” inherent in the executive powers of the Board of Directors is the ability to remove a person from the membership for cause.
The Board of Directors shall consist of all the elected officers of the Humboldt Homebrewers.
Section 2. Elected Officers
The elected voting officers of the Humboldt Homebrewers shall be: President, Vice President, Secretary, Treasurer, Web Master, Public Relations Director, Membership Director and Brewfessor. In the event any of these voting officers is not filled during the September board elections then the current President has the right to fill any of these positions as needed through appointments. The appointed positions will be non-voting and will expire by next election.
Section 3. Term of Office
All offices shall be held for a period of one year, commencing at the General Meeting in September and terminating at the August meeting, one year later.
Section 4. Removal from Office
Any officer missing two Board of Directors meetings or three membership meetings during his/her term of office, without reasonable excuse, shall be removed from office and replaced as soon as possible.
The Board of Directors shall determine if the excuse is reasonable.
Any officer, as determined by a majority of the Board of Directors, found not performing his/her duties, may be removed from office, subject to the approval by a majority vote of the membership at the next membership meeting following a report from the Board of Directors to the membership.
Section 5. Vacancy of Office
Any interim vacancy on the Board of Directors shall be filled by appointment by the Board of Directors, subject to the approval by a majority vote of the membership at the next membership meeting following the vacancy.
In the event that the membership votes down the appointment by the Board of Directors, there will be open nominations for the vacant office and an election will be held at said membership meeting to fill the vacancy.
Section 6. Returning of Humboldt Homebrewers’ Property
All elected officers and any members, upon completion of their term in office or assignment, shall return to the Humboldt Homebrewers any and all papers, documents, and property deemed to be important to the operation and history of, and belonging to, said Humboldt Homebrewers.
Failure to comply may result in expulsion from the Humboldt Homebrewers and civil action if deemed necessary.
Section 7. Disbursements
No member shall receive compensation for services rendered to the club except as otherwise approved by the Board of Directors. A board member or member may be reimbursed, not to exceed $250.00 for expenses reasonably incurred on behalf of the Humboldt Homebrewers subject to prior approval of the Treasurer. Any amount that exceeds $250.00 or expenses the Treasurer does not approve must be reviewed by the Directors for authorization/approval.
Duties of Elected Officers
Section 1. President
The duties of the President shall be as follows:
a. To uphold the Constitution and By-Laws of the Humboldt Homebrewers.
b. To interpret the Constitution and By-Laws of the Humboldt Homebrewers when necessary.
c. To set the theme and agenda for the meetings.
d. To call meetings to order and conduct meeting in an orderly manner.
e. To call for special meetings when necessary.
f. To form committees when necessary.
g. To serve as an ex officio member of all committees.
h. To vote only in the event of a tie on motions made at membership meetings and/or Board of Directors meetings.
i. To maintain current membership with the American Homebrewers Association (AHA) and serve as the Humboldt Homebrewers liaison for all matters relating to the AHA.
Section 2. Vice-President
The duties of the Vice-President shall be as follows:
a. To assist the President with his duties.
b. To assume the President’s duties in a meeting if the president is absent.
c. To maintain the library of reference material pertaining to home brewing.
Section 3. Secretary
The duties of the Secretary shall be as follows:
a. To take the minutes of Board of Directors meetings and membership meetings.
b. To maintain a file of all minutes.
c. To submit minutes to the Web master for publication.
d. To assume the role as the chair of a meeting in the absence of the President and Vice President.
Section 4. Treasurer
The duties of the Treasurer shall be as follows:
a. To administer the Humboldt Homebrewers’ finances and make timely bank deposits to the club’s bank account.
b. To collect and document monies owed to the Humboldt Homebrewers.
c. To manage the Humboldt Homebrewers’ Checkbook and arrange to have the President and him/herself (Treasurer) to have check signing authority.
d. To reimburse pre-authorized expenses incurred by members on behalf of the Humboldt Homebrewers. Not to exceed $250.00 per purchase without Board’s authorization.
e. To submit a report to the Board of Directors on a quarterly basis or when requested by the President.
f. To maintain the inventory and disbursement of Humboldt Homebrewers’ gear, e.g. t-shirts, hats, glasses and more.
g. To collect and record money received from raffles and membership dues.
Section 5. Public Relations Director
The duties of the Public Relations Director shall be as follows:
a. To promote the Humboldt Homebrewers’ to the media and the public at large.
b. To arrange to have guest speakers and demonstrations at membership meetings and Humboldt Homebrewers’ events.
c. To arrange for special events, tours, workshops and seminars in which the Humboldt Homebrewers may participate.
Section 6. Membership Director
The duties of the Membership Director shall be as follows:
a. To maintain a current roster.
b. To issue membership cards.
c. To organize membership drives.
d. To proctor nominations and elections.
e. To have new members fill out membership information form and sign code of conduct form upon joining the Humboldt Homebrewers.
f. To organize and oversee raffles and auctions at events and membership meetings.
Section 7. Brewfessor
The duties of the Brewfessor shall be as follows:
- To arrange a tasting of commercial and homebrewed beers for the membership meeting. The purpose of the beer tasting will be for educational purposes.
b. To help the Public Relations Director coordinate workshops and demonstrations.
c. To inform the membership of the upcoming competitions and arrange the voting and submissions for the AHA “club only” competitions.
d. To coordinate and organize Humboldt Homebrewers’ competition efforts as the head of the Competition Committee.
Section 8. Web Master
The duties of the Web Master shall be as follows
a. To design and maintain the Humboldt Homebrewers’ online presence. The site shall contain news and scheduling information, archives of recipes, photos, newsletters and other items deemed pertinent.
b. To maintain a scrapbook of the Humboldt Homebrewers’ history and events, including, but not limited to photographs.
c. To maintain Humboldt Homebrewers’ publications, including, but not limited to, newsletters, posters, flyers, etc.
A voting quorum at a membership meeting shall be no less than twenty five percent (25%) of the paid membership as reported by the Membership Director at the last Board of Directors meeting previous to the membership meeting where a vote(s) is (are) to be taken.
A quorum at a Board of Directors meeting shall consist of half of the Board of Directors plus one, excluding the President. In event that an officer cannot be present for the meeting they can proxy vote in writing for voting items that are on the current meeting agenda only. Any new item coming up in the meeting will need to be shelved until the next board meeting.
Election of Officers
Section 1. Eligibility
Any person who is a paid member for a minimum of three months and in good standing with this Humboldt Homebrewers or has been a board member of another brew club in the past may run for an elected office.
Section 2. Nominations
Nominations will open at the August general meeting and will close at the September general meeting before balloting commences. The method of collecting nominees’ names shall be done at the discretion of the Membership Director.
Section 3. Balloting
A secret ballot election shall be held at the September membership meeting. Only paid members with a membership card may vote. The Membership Director shall determine how the secret balloting will take place.
Section 4. Tally
The Membership Director shall form a committee of three members not running for office or a current board member to tally the ballots.
After tabulating the results, the committee shall submit a report to the President as soon as possible but no later than the next General meeting. If any or all of the committee wish to present the report at the Board meeting instead, they may do so.
The new officer(s) for each office shall be the person(s) with a plurality of the votes for that office.
Installation of Officers
Section 1. New Officers
At the September general meeting, officers-elect will begin a one-month internship. Installation of the new officers shall occur at the October general meeting.
Section 2. Officers Filling Vacancies
Any officer filling a vacancy shall be installed at the meeting at which the membership voted its approval.
Section 1. Membership Meetings
Membership meetings shall be held on the first Friday of every month at 6:00 p.m. at theArcata Millworks, unless otherwise specified by the Board of Directors to be posted on the Humboldt Homebrewers’ website.
All Membership meetings will last from 6:00 PM to 8:00 PM and will be governed by “Roberts Rules of Order”. Each meeting will have the following agenda and timeframes to ensure the meeting is conducted in a timely manner. The President will conduct the meeting.
- Call meeting to Order (6:00 PM)
- Read prior Membership Meeting Minutes (Secretary, not to exceed 5 minutes)
- Presidents Report (not to exceed 10 minutes)
- Secretaries Report (not to exceed 5 minutes)
- Treasurers Report (not to exceed 5 minutes)
- Brewfessor Report (not to exceed 5 minutes)
- Web master Report (not to exceed 5 minutes)
- New Business (President/Membership at Large, not to exceed 15 minutes)
- Educational Topic (Anyone, not to exceed 20 minutes)
- Beer Style Education and Evaluation (Cellar Master, not to exceed 50 minutes.
- Adjourn Meeting (8:00 PM)
All members and public in general, are encouraged to attend these meetings.
Section 2. Board of Directors
Board of Directors meetings shall be held quarterly starting in January at a time and place called by the President.
All officers are required to attend and submit a report pertinent to their office. Also, any member may attend these meetings.
All Board of Director meetings will last no longer than 2 hours and be governed by “Roberts Rules of Order.” Meetings will have the following agenda and timeframes to ensure the meeting is conducted in a timely manner. The President will conduct the meeting.
- Call meeting to Order
- Open forum for general members to speak (not to exceed 5 minutes)
- Read prior Board of Directors Meeting Minutes (Secretary, not to exceed 10 minutes)
- Presidents Report (not to exceed 15 minutes)
- Secretaries Report (not to exceed 5 minutes)
- Treasurers Report (not to exceed 5 minutes)
- Cellar Master Report (not to exceed 5 minutes)
- Web Master Report (not to exceed 5 minutes)
- New Business (President/Officers, not to exceed 70 minutes)
- Adjourn Meeting
Section 1. Resolutions
From time to time it may be necessary to modify this Constitution and By-Laws. The procedure shall be as follows:
a. Any individual, or committee, or the Board of Directors may write a resolution to modify this Constitution and By-Laws. It shall include the reason for the change, the article, the section, the paragraph, etc., where the change will occur, and what the change will be.
b. If an individual member has drafted a resolution, he/she may present it to the Board of Directors for presentation to the membership or bring it to a membership meeting for presentation to the membership.
c. After presentation, the membership shall vote on whether or not to accept the resolution for consideration.
d. The resolution shall be posted in the newsletter or on the website after the initial membership approval.
e. At the next membership meeting, the resolution will be voted on by the paid membership. A 2/3 majority is required for the resolution to be adopted.
BY-LAWS OF THE HUMBOLDT HOMEBREWERS
(As of 2011)
Section 1. Membership
A Membership year is September thru August of the same year. Membership lasts from the time that the Membership Director records the members name in the roster until August 31st of that year.
Section 2. Dues
Dues shall be determined by the Board of Directors and approved by the membership. Members shall receive a membership card, the Humboldt Homebrewers’ newsletter, when published, and may enjoy any other benefits that come along with membership in the Humboldt Homebrewers
Section 3. First-time Members
New members joining in or after Feburary will be charged a prorated membership fee based on the remaining months left in membership year.
Section 4. Returning Members
As of September 1st of each year, dues will be required to continue as a member.
Section 5. Couples Membership
A Member’s spouse or significant other shall be considered a non-voting member for the purposes of all HH activities unless member has paid the couple’s membership fee, then the spouse shall be considered a full member of the Humboldt Homebrewers.
Section 6. Honorary Membership
The President may elect to designate any person an Honorary Member of the Humboldt Homebrewers. This person will be a non-voting member of the club.
Section 7. Membership Agreement
The Board of Directors shall codify a membership agreement that is required for all members. The agreement shall outline acceptable behavior and risks assumed by members.
Section 8. Membership Cards
The Humboldt Homebrewers shall provide to each member a card designating him or her as a member of the Humboldt Homebrewers. The card shall be required for all discounts and voting privileges except where waived by the Board of Directors.
Section 1. Title
The title of the Humbodt Homebrewers’ newsletter shall be “?”.
Section 2. Responsibility
The Web Master shall be responsible for producing and distributing the newsletter.
Section 3. Contents
The newsletter shall include, but not be limited to, the following:
a. Minutes of Board of Directors meetings and membership meetings. Summaries of these meetings will be acceptable.
b. Articles submitted by members of appropriate length and subject matter, as determined by the Web Master.
c. A calendar of upcoming events.
d. Information about upcoming competitions.
e. Any other beer or brewing related information as deemed appropriate by the Web Master.
f. Any other education topics pertinent to home brewing or craft brewing.
The Web Master shall determine cut-off date for submissions to the newsletter.
Section 4. Frequency of Publication
Barring unpredictable circumstances, the Web Master will make every effort to publish the newsletter no later than five (5) days before the monthly membership meeting. The newsletter will be published on the HH’s website.
Humboldt Homebrewer Events
There shall be up to 6 club events to occur annually starting in January. The purpose of the events will be to provide education on all aspects of home brewing and homebrew appreciation. The general public is invited to attend all club functions and to participate in its programs on substantially the same basis as members. The Board of Directors shall set the date for each event.
Section 1. Number
There will be up to three (3) Humboldt Homebrewers-sponsored competitions per year. These competitions, at the discretion of the Board of Directors, may be open to the public and/or other Clubs and may be sanctioned by the BJCP/AHA.
Section 2. Other Competitions
The Board of Directors reserves the right to the Humboldt Homebrewers in organizing competitions. An example of which would be a home brew competition at a county fair. If the Board of Directors chooses to organize such a competition, every effort shall be made to have it sanctioned by the BJCP/AHA.
Section 3. Rules and Awards
The rules and awards for competitions shall be determined on a per competition basis and will be published in the newsletter at least three (3) months prior to the competition.
Section 1. Effective Date
This Constitution and By-Laws shall be considered in effect when approved by at least two-thirds of the membership present at the membership meeting where this document is put to a vote.